Note that Todoist doesn’t like characters in section names which is why there are underscores, but you can play around with the names that work best for you. Not shown here is a fifth section called Ideas that I jot down notes for future potential projects. Second, within that project I have four sections which I have personally chosen to be LitReview/Data Collection, Analysis/Writing, Under Review, and Published. First, I created a unique project called “Research Pipeline” which I treat separately from my research project tasks (note the larger project called “Research”). Here’s how I setup my research pipeline in Todoist.
Sure, I could have done more to make them work, but I’d rather create systems that work for me than force myself into new systems that may not work. That’s because they couldn’t integrate into my regular habits well.
And, in fact, I’ve tried them all too! But they would last only a few months before I forgot about them or just grew annoyed with them. I’ve seen people use white boards, Excel spreadsheets, post-it notes, Trello boards, Notion, and so much more to track their research pipeline. And the first place I used it with was my research pipeline. With Kanban style boards, which was really just another organizational scheme they implemented, I finally felt like I could do what a lot of other folks were using with other systems. It’s particularly when they implemented the boards view that I fell in love with Todoist for the thousandth time. But does it do everything I need to do in an intuitive, easy to navigate fashion? Totally! Does it have all the bells and whistles of other project management systems? Probably not. These days, I am now using Todoist as my project management system. I thought it would be the answer! And for many people it is, but it was similarly more than I needed and after 3 months of being all-in with trying it out, I went back to Todoist yet again. I was so excited to try it out and use it.
It was complicated, cumbersome, and just more hassle than benefit for me personally, although I still recommend it for folks interested in really powerful workspace platforms. I used Notion for about six months before moving away from it. I used Notion for a time, sharing four Notion templates for how I used it to track my research pipeline, student thesis projects, summer goals, and course prep notes. However, up until recently, I felt that was all it could do, and I kept looking for another system to better manage projects. Want to learn how to use Todoist to help you have an efficient semester? Check out my mini course!
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